What are e-invoice and e-archive invoices?
In Türkiye, the e-invoice (e-Fatura) and the e-archive invoice (e-Arşiv) are invoices issued electronically under rules set by the Turkish Revenue Administration (GİB). In short: if the buyer is also registered in the e-invoice system, the invoice is delivered to the buyer as an e-invoice through GİB; if not (for example, a consumer), it is issued as an e-archive invoice and sent to the buyer by email or link. Documents are prepared in the UBL-TR format defined by GİB.
Companies mostly use this service through a private integrator, a provider authorized by GİB. Which companies are required to use it, and from what date, is set by GİB regulations and changes from time to time; we recommend confirming the current status with your financial advisor.
An e-invoice and e-archive integration passes your order to your integrator as correct invoice data, then delivers the issued invoice to your ERP, your customer and, if needed, the marketplace.
In companies that have already moved to electronic documents, the problem is usually not the invoice itself but the gap between invoice and order. The invoice is issued on one screen, the order sits on another, the customer searches their inbox for the invoice, and the marketplace is waiting for one. The integration ties these four points into a single flow and keeps a record of which order each invoice belongs to.
What do we connect?
| Data | Direction | Frequency |
|---|---|---|
| Whether the buyer is registered for e-invoicing | Integrator → middleware | Before invoicing |
| Invoice data (lines, VAT, buyer) | Site / ERP → integrator | When the order is finalized |
| Invoice number and status | Integrator → site, ERP | When the invoice is created |
| Invoice image / link | Integrator → customer, marketplace | When the invoice is created |
| Return invoice / cancellation | Site / ERP → integrator | When the return is approved |
| e-waybill (if needed) | ERP → integrator | At shipment |
Typical scenarios
- E-commerce order: Once payment is received, an e-archive invoice is issued, its link goes to the customer and it appears on the order screen. For corporate buyers, the system checks registration status and issues an e-invoice.
- Marketplace invoice: The invoice for a Trendyol or Hepsiburada order (two of Türkiye's largest online marketplaces) is issued and sent to the marketplace; manual PDF uploads disappear.
- ERP-centered invoicing: If you issue invoices from your ERP, the integration builds the bridge between the ERP and the integrator, or links the existing bridge to the order; the invoice is issued in one place and visible everywhere.
Which route is right for you?
An invoice can be issued in three places: your ERP, your e-commerce platform or directly in the integrator's panel. The right answer depends on where your accounting is kept. In most cases we recommend issuing the invoice in the ERP and having the e-commerce side provide only the order data; that way accounting runs from a single source. We cover this in more detail in the article e-invoice and e-archive integration.
Our IMFLEXI e-commerce platform can connect to e-invoice integrators and ERPs; whichever route you choose, order data is transferred in full. See IMFLEXI ERP integration.
How do we work?
- Analysis: We discuss your integrator, where invoices will be issued, your invoice scenarios (domestic, export, returns) and your financial advisor's expectations.
- Mapping: Product and unit codes, VAT rates, exemptions, series and numbering rules are mapped.
- Test environment: A sample invoice is issued for each scenario in the integrator's test environment and checked together with your financial advisor.
- Go-live: It is switched on gradually; the first invoices are reviewed together.
- Monitoring: Every submission is logged; a rejected or failed invoice goes into a queue with its reason and is resent once fixed. Issuing a second invoice for the same order is blocked.
What to prepare before we start
- The name of your private integrator and panel access
- Where you issue invoices today: ERP, integrator panel or e-commerce platform
- Your invoice scenarios: domestic sales, exports, returns, exempt sales
- Your series and numbering rules
- Contact details of your financial advisor
We do not go live with an invoicing setup before your financial advisor has approved it.
Security and KVKK
Integrator credentials are kept in a restricted configuration, not in the code. Personal data on the invoice (name, address, national ID or tax number) is processed as a legal obligation, and no more fields than necessary are transferred. The requirements of KVKK (Türkiye's Personal Data Protection Law) are met in full, at no extra charge.
Related Globya solutions
To talk about your invoicing process, call +90 850 432 55 13 or use the contact page. Pricing follows a written proposal after the discovery call. Describe your needs now in 3 minutes
Frequently asked questions
Do we need to change our integrator?
Usually not. We work with the connection options your current integrator offers; if there are limitations, we say so clearly in the initial analysis.
How does the system decide between an e-invoice and an e-archive invoice?
Before invoicing, it checks whether the buyer is registered in the e-invoice system and selects the correct document type based on the result.
What happens with returns?
The returns process is set up according to your accounting practice and your financial advisor's guidance; the integration creates the necessary documents and records automatically.
What are the thresholds for mandatory use?
The scope of the obligation is set by GİB regulations and may change. We recommend checking the current status with your financial advisor.