Business email, in your name and secure.

Why does business email matter?

When a company sends a proposal from a free email address, it leaves a small but real question mark on the recipient's side. Business email on your own domain goes beyond looking professional and brings concrete benefits: the addresses belong to the company, correspondence doesn't disappear when an employee leaves, mailboxes are managed centrally, and the security settings are under your control.

That said, business email can be set up wrong too. The problems we see most often are proposals landing in the recipient's spam folder, someone being able to send fake email in your company's name, different folders showing up on the phone and the computer, and a full mailbox that nobody notices until email stops arriving. Nearly all of these are solved with proper setup and maintenance.

There is no single right platform for business email. For a team of a few people, a mail service running on the same server as your website may be enough; if you need calendar sharing, large attachments or many users, a cloud-based business suite may be a better fit. We make the choice together based on your number of users, how your teams work and your budget, and we explain the pros and cons of each option in plain language. Whatever the platform, the administrator account for the mailboxes stays with your company.

SPF, DKIM and DMARC: deliverability and spoofing protection

These three settings are identity checks added to your domain's DNS records that tell receiving servers "this email really comes from this company." SPF states which servers are allowed to send email in your name. DKIM adds a digital signature to every message. DMARC decides what happens to messages that fail these checks and sends you reports.

If these settings are missing, your emails can land in spam, and fraudsters can send fake invoices or payment requests in your company's name. Since 2024, the major email providers have been enforcing these identity checks much more strictly; today, a domain that isn't set up correctly will quite commonly run into delivery problems.

Details: SPF, DKIM and DMARC settings

Lossless email migration

When switching from another provider or an old server, the biggest worry is losing past correspondence. We plan the migration as copying existing mailboxes, folders and sent items to the new system, switching DNS at a suitable moment, and collecting any email that arrives during the switch with a final sync. Most of the time, your employees simply carry on one morning with new settings.

Details: Business email migration steps

Outlook, phone and webmail setup

Business email is used in Outlook or a similar program on the computer, in the built-in mail app on the phone, and in the browser through webmail. When it's set up with the right protocol (IMAP), messages that are read, deleted or moved look the same on every device. If calendars and contacts need to sync as well, we recommend a suitable solution. We do the setup through remote support and leave each employee a short settings note.

Details: Outlook and mobile email setup

Shared mailboxes, forwarding and spam

Addresses like info@, sales@ or accounting@ belong to a role, not a person. Setting them up as shared mailboxes, forwards or aliases keeps correspondence continuous when staff change. Under the same heading we also cover filtering incoming spam, blocking malicious attachments and blacklisting specific senders.

Details: Shared mailboxes and spam management

Email and KVKK

Mailboxes are full of customer, employee and supplier data. Who can access which mailbox, what happens to a departing employee's mailbox and how long email is kept are all questions that need to be settled for KVKK compliance (KVKK is Türkiye's Personal Data Protection Law). We clarify these decisions with you during setup; in the work Globya delivers, KVKK requirements are never left incomplete and never cost extra.

How do we get started?

In a short phone call, we listen to how many users you have, which provider you use today and the problems you're running into. Then we check your domain's current email settings from the outside and share any gaps in a plain-language note. Scope and pricing follow in a written proposal after the discovery call. Describe your needs now in 3 minutes

We stay with you after setup, too. Opening a mailbox when a new employee joins, handing over a departing employee's mailbox, warning you about mailboxes that are nearly full and reading DMARC reports regularly are all part of maintenance.

Business email is part of the same infrastructure as your domain, your website and your server. That's why we manage it together with your hosting and maintenance and corporate website work, as a single point of contact.

Frequently asked questions

To review your email settings together, call +90 850 432 55 13, write to info@globya.com.tr or use our contact page.